Invoice Template (Printable)
Fill in a clean invoice with line items, discount, and tax — totals calculate live — then print it or save it as a PDF. Nothing is uploaded.
A freelancer-friendly invoice you complete right in the browser: your details, the client, invoice number and dates, and as many line items as you need. The math is done properly — each line rounds to cents, any discount comes off before tax — and the printable version is a tidy black-on-white document.
Line items
Totals update live: discount comes off the subtotal first, then tax is charged on the discounted amount. Nothing is uploaded — the invoice exists only in your browser until you print or save it as a PDF.
INVOICE
Invoice #: 1001
From
Your name / business
Bill to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
| — | 1 | $0.00 | $0.00 |
How to use this calculator
- Enter who the invoice is from and who it is billed to, plus the invoice number and dates.
- Add line items with quantities and rates; add or remove rows as needed.
- Set a discount and/or tax percentage if they apply — totals update live.
- Click Print Invoice and print, or choose Save as PDF in the print dialog.
The formula
Line total = quantity x rate (rounded to cents). Subtotal = sum of lines. Total = (subtotal - discount) x (1 + tax rate), because tax applies after the discount.
Worked example
Two hours of design work at $150 plus a $75 setup fee gives a subtotal of $375.00. At 8% tax the tax is $30.00, and the total due prints as $405.00 — matching the live totals as you type.
Frequently Asked Questions
How are the totals calculated?
Each line total is quantity x rate, rounded to cents. The subtotal is the sum of the lines. A discount percentage comes off the subtotal first, and tax is then charged on the discounted amount — the standard order used by accounting software.
Can I save the invoice as a PDF?
Yes: click Print and choose Save as PDF (or Microsoft Print to PDF) as the destination in the print dialog. Only the invoice document prints — the editing controls stay on screen.
Is my invoice data stored anywhere?
No. Everything is typed and calculated in your browser tab; nothing is sent to a server or saved. If you close the tab without printing or saving to PDF, the invoice is gone.
What tax rate should I enter?
The rate that applies to your sale — for US sales tax that is your state and local combined rate, and for VAT/GST your standard rate. The field accepts decimals like 8.25. If your work is not taxable, leave it at 0.
How do I add more line items?
Click "+ Add line item" for another row, and the x at the end of a row removes it. Rows with no rate simply total zero, so spare rows never distort the amount due.